Job Opening: Office/Development Assistant

Prison Pet Partnership in Gig Harbor is looking for a talented individual for a part-time position as Office/Development Assistant. Qualified individual will provide support to daily operations of pet boarding and grooming facility and provide administrative support to Executive Director including but not limited to, recordkeeping, light bookkeeping duties, fundraising, public relations and marketing support.

The successful candidate will enjoy a commitment to service providing high level administrative support, a variety of tasks and responsibilities, working hands-on with dogs and cats and an opportunity to represent PPP at community events.

Desired Attributes:

  • Strong administrative and organizational skills.
  • Excellent communication skills.
  • Ability to complete multiple projects and assignments with little supervision.
  • Ability to create newsletters, brochures and reports.
  • Ability to work hands-on with dogs, cats and other pets.

Some evening and weekend work required. Work environment is inside the Washington Corrections Center for Women. This is a part time, 25 hour per week, entry-level position. Please submit cover letter, resume and wage requirement to ekrivard@doc1.wa.gov or mail to Prison Pet Partnership, 9601 Bujacich Rd NW, Gig Harbor, WA 98332. Position opened until filled. Priority given to resumes received by January 7, 2013.

Prison Pet Partnership is a non-profit organization located on the grounds of the Washington Corrections Center for Woman in Gig Harbor. We rescue and train homeless animals to provide service dogs for persons with disabilities and operate a boarding and grooming facility to provide vocational education for women inmates. Our program benefits all involved — the animals who are given the chance to lead lives of service, the inmates who learn valuable skills so they may find gainful employment upon release, and the individuals with disabilities who receive well-trained dogs to help increase their level of independence.

Prison Pet Partnership believes that each employee makes a significant contribution to our success.  Contributions can be within and outside of assigned responsibilities.  It is our expectation that each employee will offer his/her services to ensure the success of our endeavors.

Job Description

Job Title: Office/Development Assistant

Reports to: Executive Director/Vocational Education Program Manager

General Description:

The Office/Development Assistant’s job is to provide support to the Executive Director and Vocational Education Program Manager by assisting with daily operational, recordkeeping, bookkeeping tasks and fund development tasks. This is a part-time, 25 hours per week, non-exempt position. Some weekend/evening work is required.

Key Responsibilities and Accountabilities:  

Vocational Education Support

  • Provide on-site assistance with daily operations of boarding and grooming facility
  • Responsible for recordkeeping for vocational education program
  • Oversee daily activities of offender clerks
  • Provide support in training and coordinating of the Voc. Ed program volunteers

Administrative Support

  • Assist with fund development efforts including special events, annual appeal, grant writing
  • Responsible for management of donor database including generation and analysis of reports
  • Assist with bookkeeping tasks, including but not limited to deposits, credit card reconciliation and filing
  • Create or assist with the creation of organization’s public relation materials such as website, brochures, newsletter and annual report
  • Work with fellow staff to facilitate and coordinate outreach and/or special events
  • Assist with fund development efforts such as the annual appeal, special events, grant writing and United Way

General

  • Respond to inquiries about Prison Pet Partnership via phone, email, and mail
  • Responsible for procurement of supplies
  • May be asked to represent the program for public functions or speaking engagements
  • Contribute to the success of the program by meeting organizational competency expectations, continuously learning and by performing other duties as needed or assigned

Minimum Qualifications           

Knowledge, Skills and Abilities:

  • Minimum education: high school diploma or equivalent, some post-secondary education preferred
  • Skill and competence in the use of personal computers including, but not limited to, Microsoft Office applications (including Access) and e-mail
  • Recordkeeping, development and or bookkeeping experience a plus 
  • Ability to work with animals, offenders, staff, volunteers, clients, management and the public in a variety of situations
  • Ability to work efficiently under pressure and willingly accept responsibility
  • Ability to work independently and take initiative
  • Ability to set priorities and use good judgment

 Other Requirements:

  • Valid Washington State driver’s license
  • Must meet any requirements established for this position by the Washington State Department of Corrections

Professional Expectations:

  • Inspires teamwork and commitment
  • Facilitates solutions
  • Maintains organizational perspective
  • Builds relationships
  • Maintains confidentiality

Job descriptions represent a general outline of job duties, functions, and qualifications.  They are not intended to be comprehensive in nature. In addition, jobs evolve over time and therefore their description may not reflect the precise nature of the position at a given point in time. 

It is the Prison Pet Partnership’s policy to base hiring solely on the individual’s ability to perform essential job functions. Persons with disabilities are eligible for this position provided they can perform those functions with reasonable accommodation.